Guidelines For Materials

City Archives & Special Collections
New Orleans Public Library
219 Loyola Ave.
New Orleans, LA 70112
504-596-2610 archivist@nolalibrary.org.



Original Materials         Building Plans         Photographs         Court Records         Arrest Records        

Vertical Files         City/State Docs         Microfilm         Newspapers         Serials



Original Materials
    Available for Research
  • A limited number of items can be retrieved at one time
  • Please provide the following identifying information when applicable:
    • Collection name
    • Date(s) of materials
    • Series
    • Box number
    • Folder number
    • Any relevant call numbers
    • Link to the finding aid from our website

Building Plans

    Available for Research
  • A limited number of plans can be retrieved at one time
  • Plans can be sent to duplications companies approved by the Archives.
  • Please provide the following identifying information from our Building Plan Index when requesting a plan:
    • File number
    • Address
    • Year
    • Review our Building Plan Index for additional identifying information

Photographs

    General Interest Photograph Collection

    The General Interest Photograph Collection is a physical collection of approximately 5,500 photographs assembled by past Archives staff from a large number of unique City collections and small donations.

    The images are arranged in folders under specific subject headings.

    The images visible in this digital collection represent one sample photograph from each of the subject folders, and include a description of other images in the physical collection. To view the full folder of images for a subject, please send an e-mail request to archivist@nolalibrary.org.

    Undigitized Images

    Images that have not been digitized should be requested by emailing the archivist at archivist@nolalibrary.org in advance of your visit

  • Available for research
  • Please provide the following identifying information when applicable:
    • Collection name
    • Date(s) of materials
    • Any relevant call numbers
    • Link to the finding aid
    • Description of items you are interested in.

Court Records

  • Available for Research if:
    • A digital copy is not available
    • Staff cannot provide a digital copy
    A limited number of materials can be retrieved at one time
  • Court Records must be requested at least two weeks in advance of your visit.

  • Requests should be placed by email and will be reviewed be staff before confirmation. Once confirmed, a date of availability will be provided for you.

  • Depending on the specific docket, this may be the next day or up to two weeks.

  • Please review the Court Record finding aids on our website prior to making your request. This will let you know if the records have been microfilmed. If microfilm is available, originals will not be provided. Some records may be available in digital format through Family HYPERLINK "https://www.familysearch.org/en/"Search. HYPERLINK "https://www.familysearch.org/en/"org, a free service.

  • When requesting dockets, provide the following identifying information:
    • Name of the court
    • Date of docket
    • Docket number
    • Names of parties
    • Charge or type of case

New Orleans Police Department Arrest Records (1948-1966)

  • Not Available for Research
  • Please submit a request and staff will assist with remote research
  • Requests must include a specific date (to the day), name, and any additional identifying information that can be provided

Vertical Files

  • Available for Research
  • Staff will provide digital copies if applicable rather than scheduling an appointment
  • The name of the vertical file from the index on our website should be provided in the materials request
  • Some Vertical Files may not be available due to ongoing processing of the collection

Books
  • Available for Research
  • Staff can provide digital copies of requests for up to ten pages when applicable rather than scheduling an appointment
  • When requesting books, please provide the following identifying information, which can be obtained in the
    library catalog:
    • Title
    • Author
    • Call Number
  • Books in the Reference Collection are closed stacks and must be retrieved by staff

  • Books in the Genealogy Collection can be retrieved by patrons, though they are non-circulating

City Documents and State Documents

  • Available for Research
  • Staff will provide digital copies if applicable rather than scheduling an appointment
  • When requesting items, please provide the following identifying information, which can be obtained in the library catalog:
    • Title
    • Author
    • Call Number

Microfilm

  • Available for Research
  • Staff can provide digital copies if applicable rather than scheduling an appointment
  • When requesting film, please provide the following identifying information found on our website:
    • Title
    • Call Number

  • Patrons can retrieve microfilm from the stacks

Newspapers

  • Newspaper
    • Curent issues are not available for research
  • Digital
    • New Orleans Public Library provides access to digitized and searchable versions of the Times Picayune/The New Orleans Advocate (2019-present), Times Picayune (1837-2019), New Orleans Item (1877-1958), New Orleans States (1916-1957) and States-Item (1960-1979) at any library branch or to library card holders at home.
    • Staff can provide digital copies if applicable rather than scheduling an appointment

Serials

    Serials are available for research. Please check the holdings with staff prior to your visit.

Public Computers and Study Space

  • Not Available for Research. Public Computers are available on the first floor.

  • Study space or general use space is not available in the Archives. Space for studying or general use is available on the first floor.


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CB 05/2021